- Published
- 8 October 2026
- Last reviewed
- 8 October 2026
How to use these FAQs
Check permission, evidence and human responsibility before using an AI-assisted output at work.
Select a question to expand its answer. The first answer is open initially; each answer can be opened or closed independently. These are original RDE practical explanations. Any example described as fictional is a teaching scenario.
Common questions
Can I put a work document into any AI tool?
No. Check the organisation’s approved tools, information classification and applicable agreements first. A public tool may not be authorised for confidential material. Use a fictional or suitably approved example where possible. Removing a name is not a complete privacy check if other details identify a person, client or business activity.
Does a confident AI answer mean it is correct?
No. Fluent wording is not evidence. Check important claims against reliable sources and examine whether the output answers the actual question. For a fictional briefing, verify dates and named organisations instead of assuming that a polished paragraph is accurate. If a claim cannot be established, remove or qualify it rather than presenting it as a fact.
Who is responsible for a document drafted with AI?
The organisation’s responsibilities do not disappear because a tool produced the draft. Identify the person authorised to review and release the work. Record the relevant checks and follow the local policy on disclosure. A colleague should know who can explain the final content and correct a problem, rather than being told that the system made the decision.
What should a reviewer check first?
Start with the intended use and the consequences of an error. Check factual claims, calculations, missing context, confidential details and unsuitable recommendations. For a fictional customer email, confirm the recipient, commitment and tone before sending. Focus the review on the work’s risks instead of treating a quick spelling check as complete assurance.
Can AI citations be trusted without opening them?
No. Confirm that the source exists and supports the specific claim. A real title or working link does not establish that the cited page says what the draft suggests. Keep the source connected to the statement it supports. Do not retain a fabricated reference merely because the rest of the paragraph appears plausible.
What if I find an error after using the output?
Follow the relevant correction or incident process, inform the responsible person and assess where the faulty information was used. Correct affected material with an appropriate record of the change. Investigate the missed check and adjust the workflow. Avoid quietly editing one copy while leaving recipients or downstream documents with an uncorrected version.
Put one answer into practice
Choose the question closest to your current task. Write one action in your own notes, identify the information or permission you need and set a review point. Use the related resources below to develop the task further. No response is submitted or stored by this page.
Sources and scope
The sources below provide relevant context and terminology. The examples, practical suggestions and wording are original RDE teaching material. Apply your organisation’s policies and the guidance relevant to your situation. Reviewed 8 October 2026. Author: Jefferson Otonbara Imgbi.
Cover image: AI-generated illustrative scene created specifically for this resource.